Using filters you can efficiently organize your inbox by automatically categorizing and labeling emails. To (in case you are using aliases or shared inboxes)Īttachment - whether or not it has attachments Filters allow you to apply multiple actions to an incoming email as well as to existing emails in your inbox that match the defined criteria.įilters can be created using the following criteria: However, filters are not limited to just applying labels and can also automatically delete, archive, or forward emails based on criteria you define. In the previous section we mentioned how labels are applied automatically and it is Gmail’s Filter feature that makes it possible. In Gmail, “Filters” is a powerful tool that enables you to automatically perform actions on incoming emails based on criteria such as sender, subject, email content, attachment, etc. This helps you keep your inbox organized and makes it easier to find specific messages. You can use the "Multiple Inboxes" feature in Settings to view emails with specific labels in separate sections of your inbox. For example, you can have a “Sales” label and nested under it, create separate labels called "Leads," "Internal," and "Client." This allows you to group similar labels under one main label. You can even create a hierarchy of labels by nesting labels under one another. You can even select custom colors for your labels, making it easy to spot important emails in your inbox. Once set up, labels are applied automatically to incoming emails. With labels, organizing your email is a breeze. For example, you can label an email as "Work" and "Sales," enabling you to quickly view all of your "Work" emails or just "Sales" emails without having to run customized searches every time. The best part about labels is that you can have multiple labels on an email, giving you the flexibility to view your emails in different ways. You can think of them as post-it notes you can stick on an email. In Gmail, “Labels” offers a convenient way to categorize and organize your emails. Keep Your Colleagues In The Loop With Vacation responderĬommunicate Better With The “Schedule Send” Feature Here are my top tips and tricks for getting more done with Gmail: In this blog post, I will share 8 Gmail features, tips, and tricks that you can quickly apply to your workflow to become more organized and improve your productivity. Gmail has a ton of features that can help you stay organized and become more productive, but many users are not aware of them or do not recognize their full potential. It's no wonder that Gmail is the most popular email platform, with over 1.8 billion active users worldwide.ĭespite being such a popular application, the full potential of Gmail is rarely utilized by most users. This prompted rivals like Yahoo and Hotmail to increase their storage limits.Īpart from starting the email storage wars, Gmail has revolutionized the way we use email with Google Workspace, its suite of deeply integrated applications that includes Calendar, Drive, and Meet. After all, Gmail was offering a storage limit of 1 GB, which at the time was considerably higher than its competitors' offerings of just 10 to 100 MB. When Gmail launched its beta version on April 1, 2004, most people thought it must have been an April Fool’s joke.
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